Cut Time-to-Hire By 77%
Lifespark, a fast-growing leader in senior wellness and home health, came to us with a pressing challenge: scaling clinical hiring without burning out their internal team or relying on costly, inflexible staffing agencies. Our work dramatically reduced their time to fill and tripled the employee headcount.
77%
Reduction in Time to Fill
The Challenge
Lifespark, a fast-growing leader in senior wellness and home health, came to us with a pressing challenge: scaling clinical hiring without burning out their internal team or relying on costly, inflexible staffing agencies. Roles like Nurse Practitioners, Physical Therapists, Clinical Managers, and RN Case Managers were critical to revenue—but often sat open for six months or more. Job postings weren’t cutting it, internal capacity was maxed, and the cost of third-party recruiters was unsustainable.
Our Approach
After an email sparked a conversation with Chief Compliance Officer Amanda Johnson, we introduced Lifespark to our embedded recruiting model. From day one, our recruiters functioned as part of the Lifespark team. We represented their brand, used their systems, and sourced candidates as if we were internal employees.
What began as a small proof of concept quickly scaled. Within months, we were averaging five clinical hires per month, increasing their output by 300% while helping standardize the hiring process across roles.
Just as important, we delivered this at a predictable flat monthly fee—not the 20–30% commission typical of staffing firms. That financial transparency made it easy for Lifespark to scale hiring without scaling costs.
The Results
Our work together delivered measurable results almost immediately:
- Major revenue-generating clinical hires landed within 6 weeks of kickoff – down from a 180-day average.
- 300% overall increase in hires across high-need roles like NPs, PTs, PTAs, Clinical Managers, and RN Case Managers.
- Over 95% of hires came from proactive sourcing, not job boards—eliminating reliance on Indeed and reducing spend.
- A defined, repeatable hiring process built to scale with Lifespark’s continued growth.
Why It Worked
Amanda and the Lifespark team credit a few core drivers of success:
1. We didn’t post and pray- we built pipelines:
We used Lifespark’s brand to engage passive talent, automated sourcing to scale reach, and skilled recruiters to capture interest. Every hire was the result of proactive outreach, not job board luck.
2. Our Embedded Model
By integrating directly into their team, we maintained Lifespark’s employer brand, controlled the candidate experience, and moved faster than any outside firm could.
3. Flat-Fee Predictability
Our all-in-one pricing structure allowed Lifespark to scale hiring efficiently across multiple roles without worrying about commission spikes.
The Bottom Line
Partnering with Lifespark meant more than filling roles—it meant building a scalable, sustainable hiring engine together. In Amanda’s words:
“With Xelerate, we were able to triple our hiring output without adding more internal FTEs. It’s predictable, scalable, and it works.”